2010 Exhibitor Rules & Regulations
Please read these rules and regulations.
You must know and agree to uphold the provisions outlined below.
- Contract for Exhibit Space: the order of the booths, assignment of space, and the payment of the charges constitutes a contract.
- Assignment of Space: allocation of space will be made on a first-come, first-served basis. Delaware SHRM reserves the right to change the assignment.
- Payment for Space: Application/Contracts must be accompanied by full payment and mailed to the address on the application/contract by September 17, 2010. Online credit card payment by September 17, 2010 will satisfy this provision.
- Cancellation or Withdrawal: An exhibitor may cancel or withdrawal from the 2010 Delaware SHRM State Conference in writing before Ocotber 1, 2010 for a full refund minus $100 administrative fee. After October 1, 2010 no refund will be given. Contact Revonda Moody to cancel or withdraw.
- Occupancy of Space: Details coming soon. All exhibitors will begin to set up at Clayton Hall at 3:00pm on Tuesday, November 2, 2010.
- Termination of Contract: If the premises where the 2010 Delaware State HR Conference is to be housed is destroyed or damaged, or the exhibition fails to take place as scheduled or is relocated, interrupted, or discontinued; or access to the premises is prevented due to any strike, lockout, injunction, act of war, act of God, or emergency declared by any government agency, this contract may be terminated by Delaware SHRM. In the event of such termination, the exhibitor waives and all damages and claims for damages and agrees that the sole liability of Delaware SHRM is to return the payment in full.
- Exhibitor’s Representatives: Each vendor must have at least one person acting as its representative with authorization to enter into service contracts necessary for the installation and removal of exhibits, and materials placed within an exhibitor’s booth are the responsibility of that exhibitor. The exhibitor agrees not to sublet any of their assigned space as provided.
- Exhibit Standards: Delaware SHRM shall retain the right to prohibit any part of an exhibit that it does not deem suitable for the exposition, or in keeping with the character or the purpose of this conference.
- Liability and Insurance: Exhibitor agrees to protect, save, or keep Delaware SHRM forever harmless from any damages or charges imposed for a violation of any law or ordinance by the negligence of the exhibitor, as well as strictly comply with the applicable terms and conditions contained in the agreement between the conference center and Delaware SHRM regarding the exposition premises.
- Liability Continued: Further, the exhibitor shall at all times protect the board of directors for DE SHRM against any loss, damage, liability, or expense arising from the exhibitor’s occupancy of the exhibit space. Delaware SHRM will exercise great care as to the protection of the exhibitor’s property. By signing this contract the exhibitor releases Delaware SHRM and the conference center from any liability.
- Safety: Fire regulations require that all display material used for decoration be flame proof. All electrical equipment, including signage and lights shall be in good condition and be able to pass inspection by the Fire Marshall. Use of flammable materials necessary to the exhibit where no alternatives can be used must first be brought to the attention of DE SHRM sixty (60) days prior to the event in writing.
- Shipping: The exhibitor agrees to ship at their own risk and expense all property to be exhibited. All shipments must be prepaid. Further information will be forwarded upon receipt of the application/contract. The shipping address will be Clayton Hall, University of Delaware, RT 896, Newark Delaware. Clearly marked Delaware State HR Conference materials.
- Booth Furniture and Special Work: Information will be forwarded upon request and the receipt of this application/contract.
- Electrical: All exhibit booths will have electrical hookups and internet access can be added by the facilities electrical contract. Any additional information needed will be asked of the exhibitor at the time of hook-up.
- Miscellaneous Regulations: Exhibitor shall not foster or conduct outside activities which would take participants from the conference functions and/or exposition during the scheduled hours.
- Specific Site Rules and Regulations: By signing this application/contract the exhibitor agrees to all rules and regulations set forth by the conference center as well as any union rules specific to this location.
- Amendments to Regulations: Any and all matters not related or mentioned in these rules and regulations shall be the decision of Delaware SHRM. The aforementioned items covered in these rules and regulations may be changed at anytime by Delaware SHRM in the interest of the conference and notice thereof shall be binding.
- Responsibility: It is the responsibility of the exhibitor to be fully familiar with these rules and regulations.
- Rights Reserved: Delaware SHRM reserves the
right to refuse space to any potential exhibitor or advertiser.
Exhibitor/Sponsor Registration Application
Should you have any questions, please contact Revonda Moody.
